Club ride hotels: find a stay that fits the whole group

Planning a club run or a group tour? Here's how to shortlist places that can take every bike, and what to ask the owner before anyone pays a deposit.

Shortlist stays that fit the group

Pick the riding country.Open a region page (they're listed below) and start from the area you want to ride, not the hotel.
Filter for groups. Where a region has stays marked as taking groups, a Groups filter shows above the list. Filter by Secure Garage as well if you want everything locked away overnight.
Save the likely ones.Tap the heart on a stay's page and it goes into your saved list. The list is kept on the device you saved it on, so build it on the phone or laptop you'll plan from.
Contact two or three owners. Send each of them the same questions (below) with your dates, number of riders and number of bikes. Compare the answers side by side.

A listing tells you a place is biker-friendly. For a group, the details decide it. Put these in one message:

How many bikes can you put under cover or behind a locked gate overnight?
Get a number, not "plenty of parking". If only some fit inside, ask where the rest go and whether it is lit and off the street.
Is there room for a support van or trailer?
Worth asking if someone is bringing spares, luggage or a recovery trailer. Long vehicles often need a different spot from the bikes.
Can you do a group dinner, and what time can the kitchen serve us?
A group arriving late and wet wants one table and a set time. Ask if there is a set menu and whether they need numbers in advance.
Where can we dry kit, and will it take a whole group’s worth?
A boot room that dries two jackets will not dry twelve. Ask about a drying room, heated space or somewhere to hang gear overnight.
How early can we get breakfast?
If you are chasing a pass before the traffic or a ferry slot, an early breakfast matters more than the room.
Is there a hose or wash spot, and somewhere to do a quick fix?
After a wet day or a gravel detour, somewhere to rinse a bike or tighten a chain saves a lot of hassle in the morning.
What are the terms for a group booking?
Deposits, how late you can change numbers, and cancellation terms for several rooms are often different from a single booking. Get them in writing.
What room mix do you have?
Singles, twins and doubles in one message saves a round of emails. Ask about single-room supplements if riders want their own room.

Split the group between two stays in the same village and meet up for dinner.
Ask the owner which neighbour they send overflow to. They often know who nearby has a garage.
Agree the meeting point and fuel stop for the morning the night before, so nobody waits in a car park.

Planning the roads too? The route guides pair rides with places to stay along the way.